Top Business Questions & Expert Insights.

Feeling stuck trying to figure out what’s really holding your business back?
You’re not alone. Whether it’s inconsistent cash flow, confusion around taxes, or uncertainty about scaling—most business owners are juggling more questions than answers.
 
At ProfitArch™️, we’ve guided countless entrepreneurs through those exact pain points. And over time, we’ve noticed a pattern: the right questions, met with the right insights, can create powerful momentum. That’s why we built this page.
 
Below, you’ll find our most frequently asked business questions—organized into easy-to-navigate categories. Just click a section that speaks to your current challenge, and explore proven answers rooted in real-world experience.
 
This isn’t fluff. These are tactical insights, built from years of walking alongside business owners just like you—those who want more clarity, better systems, and a business that fuels the life they envisioned.
 
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Am I charging enough for my products/services?
There is both an art and a science to properly pricing your products or services (let’s refer to both products and services as “products” for ease of conversation). When done properly, pricing is a combination of the costs associated with providing the product and how the market will respond to what you are offering.

The Art of Pricing

Let’s look at the market first. There are two characteristics that will affect what you can charge for your product.

  1. The first is whether your product is a commodity or unique. When a product is a commodity, there are not only many sources for the same product, but there is virtually no difference between products purchased from different sources. Commodities have very poor pricing power, and their providers are typically in a price race to the bottom. The only time this works in favor of a business is when the business also offers a more differentiated product and uses the commodity as a loss leader.

     

To improve your pricing, you must shift your product from being a commodity to something unique through differentiation. Ask yourself these questions:

  • Why should customers buy your version of the product rather than someone else’s?
  • How are you different from competitors?
  • What are the features, advantages, and benefits of your product compared to others?

     

You need to change how customers perceive your product so they see it as distinct from the competition.

  1. The second characteristic is the demand for your product. You have very little control over this element. If you find yourself in a market with low demand, ask yourself why that is the case. It may be temporary, but it may not. Being the best buggy whip manufacturer won’t help you sell a lot of whips in a world that no longer needs them.

     

The Science of Pricing

Calculating the cost of providing your product is the science behind pricing.

The first rule is: You must know all of your costs. It is surprising how many business owners have no idea what costs go into providing a product for sale.

Here are a few cost categories:

  • Direct Costs, Variable Costs, or Cost of Goods Sold (COGS): These are the costs required to create one item for sale. As sales increase, these costs also increase. Likewise, when sales drop, these costs decrease. Examples include labor to produce the product, materials, and freight.
  • Indirect Costs, Fixed Costs, or Overhead Costs: These are costs required to produce your product but do not typically change as sales fluctuate. Examples include administrative and executive wages, rent, insurance, office supplies, software expenses, and utilities (in most cases).
  • Margin: While not considered a cost, it is essential to establish your minimum operating margin—the profit you expect to make. Sometimes, the market will not support the margin you expect. If this occurs, you need to reevaluate your business model because it suggests you might be able to make a better profit doing something else.

     

Biggest Mistake in Pricing
What is the biggest mistake I’ve seen business owners make when pricing their products? Not including the cost of their own time and effort. If you don’t expect to be paid, why are you working so hard?

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Do I need to have a cash reserve, and if so, how much?
Absolutely, every business should have a cash reserve. The future is uncertain—things may be better or worse than they are right now. A cash reserve allows you to take advantage of opportunities when things go well and weather the storm when they don’t.

As for how much, that depends on your business model. Businesses with substantial infrastructure will need more cash reserves than those with fewer physical assets. Typically, I recommend setting aside 3 to 6 months of operating expenses.

Your reserve amount may include all wages, some wages, or none. If your industry has regular, periodic slowdowns, use the duration of those slowdowns as a guideline for the size of your cash reserve.

A useful metric to monitor your cash reserves is Days Cash on Hand, which helps assess how well your business is managing its cash.

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What is a Board of Advisors?
Being the boss is a lonely job. Often, there is no one within your business to whom you can turn and be completely vulnerable. On top of that, running a business is complex, requiring a wide range of specialized skills that are rarely found in a single person.

A Board of Advisors consists of individuals with expertise in areas where you need support. They provide valuable resources and insights that allow you to focus on what you do best. Even having someone with similar skills but a different perspective can be invaluable.

Some areas of expertise a board of advisors may cover include:

  • Finance, Tax, and Accounting (each different but related)

  • Human Resources (HR)

  • Legal

  • Logistics

  • Marketing

  • Technology

An added benefit: Board members can be family members. Including your children on the board of advisors not only teaches them valuable skills but also allows you to compensate them, funding their retirement and spending money through the business rather than out of your personal pocket.

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What is the most important system a business should have?
Without a doubt, the most important system in your business is your sales funnel. Without a clear understanding of where your next customer is coming from and how much it will cost to acquire them, your business will struggle.

A sales funnel consists of four stages:

Each stage may include multiple steps, depending on how your business interacts with leads, prospects, and customers.

An effective sales funnel should have:

  • Clear guidelines on who should be included in each step

     

  • Strategies to advance prospects through each step

     

  • Associated costs at each step

     

  • Success metrics for each step

     

Drop-off rates (the expected percentage of people who do not move forward)

Still have questions?

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